Analyzing the Security of Student Data and Results in the Student Affairs System at Hadhramout University: Toward Enhancing Protection with Modern Technologies

Abstract

This study aims to examine the current state of data and student results security in the
Student Affairs System at Hadhramout University. It identifies the main security challenges facing
the system and explores the potential for enhancing data protection through the adoption of modern
technologies such as encryption, local storage, multi-factor authentication, and blockchain.
The study was guided by key research questions addressing the current level of data security,
potential threats and risks, the extent of policy compliance, staff awareness, and the feasibility of
applying modern technical solutions to strengthen data protection.
A descriptive analytical methodology was adopted. Data was collected through a structured
questionnaire distributed to a sample of 27 employees working directly in the Student Affairs
administration, in addition to conducting interviews with system administrators and technical
personnel.
The findings revealed that while the system has an acceptable technical infrastructure and a
generally sound access control mechanism, there are notable gaps in security training, weak policy
enforcement, and inconsistencies in employees’ awareness of existing risks and procedures.
Moreover, staff confidence in system security does not always reflect an institutional reality
supported by clear policies and structured training.
Recommendations were developed based on the analysis of both the questionnaire and interviews.
Key proposals include: appointing a designated data protection officer, implementing encryption and
multi-factor authentication, improving incident reporting procedures, enhancing monitoring and
compliance, and adopting emerging technologies such as blockchain to ensure data integrity and
prevent manipulation.
This research highlights the urgent need for a comprehensive data security strategy in academic
institutions and serves as a foundational reference for improving security policies and system
performance in Yemeni universities.